Billing and Posting Clerks
Tasks Include:
- Post stop-payment notices to prevent payment of protested checks.
- Verify accuracy of billing data and revise any errors.
- Verify signatures and required information on checks.
- Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered.
- Perform bookkeeping work, including posting data or keeping other records concerning costs of goods or services or the shipment of goods.
- Operate typing, adding, calculating, or billing machines.
- Resolve discrepancies in accounting records.
- Contact customers to obtain or relay account information.
- Keep records of invoices and support documents.
- Route statements for mailing or over-the-counter delivery to customers.
- Monitor equipment to ensure proper operation.
- Fix minor problems, such as equipment jams, and notify repair personnel of major equipment problems.
The data sources for the information displayed here include: O*NET™; US Department of Labor (BLS); Virginia Workforce Connection. (Using onet28)
Projections Quick View:
Virginia: +6.0%
National: +1.1%
Education
Some College Courses
Job Zone:
Three: Medium Preparation Needed
Income Range:
Moderately High ($36,000 - $49,999)
Median Earnings:
National
$42,810.00
State
$40,780.00
Regional
Billing and Posting Clerks
Description
Career Cluster: | Transportation, Distribution, & Logistics |
Compile, compute, and record billing, accounting, statistical, and other numerical data for billing purposes. Prepare billing invoices for services rendered or for delivery or shipment of goods.
The data sources for the information displayed here include: O*NET™. (Using onet28)
Billing and Posting Clerks
Education
Required Level of Education
- Some College Courses = 51.49%
- High School Diploma - or the equivalent (for example, GED) = 20.70%
- Post-Secondary Certificate - awarded for training completed after high school (for example, in agriculture or natural resources, computer services, personal or culinary services, engineering technologies, healthcare, construction trades, mechanic and repair technologies, or precision production) = 16.61%
- Associate's Degree (or other 2-year degree) = 9.24%
- Bachelor's Degree = 1.96%
Related Work Experience
- Over 6 months, up to and including 1 year = 27.25%
- Over 2 years, up to and including 4 years = 25.71%
- Over 1 year, up to and including 2 years = 24.60%
- Over 4 years, up to and including 6 years = 15.10%
- Up to and including 1 month = 3.55%
- None = 2.62%
- Over 1 month, up to and including 3 months = 1.17%
On-Site or In-Plant Training
- Over 1 month, up to and including 3 months = 46.78%
- Over 3 months, up to and including 6 months = 23.05%
- Up to and including 1 month = 15.39%
- Over 6 months, up to and including 1 year = 8.24%
- None = 2.51%
- Over 2 years, up to and including 4 years = 2.38%
- Over 1 year, up to and including 2 years = 1.65%
On-the-Job Training
- Over 1 month, up to and including 3 months = 44.06%
- Over 3 months, up to and including 6 months = 22.57%
- Over 1 year, up to and including 2 years = 14.05%
- Anything beyond short demonstration, up to and including 1 month = 10.24%
- Over 6 months, up to and including 1 year = 9.08%
The data sources for the information displayed here include: O*NET™. (Using onet28)
Billing and Posting Clerks
Tasks
Core Tasks Include:
- Post stop-payment notices to prevent payment of protested checks.
- Verify accuracy of billing data and revise any errors.
- Verify signatures and required information on checks.
- Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered.
- Perform bookkeeping work, including posting data or keeping other records concerning costs of goods or services or the shipment of goods.
- Operate typing, adding, calculating, or billing machines.
- Resolve discrepancies in accounting records.
- Contact customers to obtain or relay account information.
- Keep records of invoices and support documents.
- Route statements for mailing or over-the-counter delivery to customers.
- Monitor equipment to ensure proper operation.
- Fix minor problems, such as equipment jams, and notify repair personnel of major equipment problems.
Supplemental Tasks Include:
- Review documents, such as purchase orders, sales tickets, charge slips, or hospital records, to compute fees or charges due.
- Weigh envelopes containing statements to determine correct postage and affix postage, using stamps or metering equipment.
- Compare previously prepared bank statements with canceled checks and reconcile discrepancies.
- Match statements with batches of canceled checks by account numbers.
- Take orders for imprinted checks.
- Encode and cancel checks, using bank machines.
- Consult sources, such as rate books, manuals, or insurance company representatives, to determine specific charges or information such as rules, regulations, or government tax and tariff information.
- Track accumulated hours and dollar amounts charged to each client job to calculate client fees for professional services, such as legal or accounting services.
- Update manuals when rates, rules, or regulations are amended.
- Compute credit terms, discounts, shipment charges, or rates for goods or services to complete billing documents.
- Load machines with statements, cancelled checks, or envelopes to prepare statements for distribution to customers or stuff envelopes by hand.
- Review compiled data on operating costs and revenues to set rates.
- Estimate market value of products or services.
Tasks Include:
- Answer inquiries regarding rates, routing, or procedures.
- Compile reports of cost factors, such as labor, production, storage, and equipment.
- Create billing documents, shipping labels, credit memorandums, or credit forms.
- Perform general administrative tasks, such as answering telephones, scheduling appointments, and ordering supplies or equipment.
- Return checks to customers or retrieve checks returned to customers in error, adjusting accounts and answering inquiries about errors as necessary.
The data sources for the information displayed here include: O*NET™. (Using onet28)
Billing and Posting Clerks
Special Requirements
Experience: Some previous work-related skill, knowledge, or experience may be helpful in thIis occupation, but usually is not needed.
Education: Billing, Posting, and Calculating Machine Operators usually require a high school diploma and may require some vocational training or job-related course work. In some cases, an associate's or bachelor's degree could be needed.
Training: Training: Billing, Posting, and Calculating Machine Operators may need anywhere from a few months to one year of working with experienced employees.
The data sources for the information displayed here include: Virginia Career VIEW Research. (Using onet28)
Billing and Posting Clerks
Knowledge
% | Subject | Description |
---|---|---|
85.25 | Administrative | Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology. |
81.00 | Customer and Personal Service | Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. |
68.00 | English Language | Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. |
63.25 | Economics and Accounting | Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data. |
62.25 | Mathematics | Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications. |
60.50 | Computers and Electronics | Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming. |
60.25 | Administration and Management | Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources. |
The data sources for the information displayed here include: O*NET™. (Using onet28)
Billing and Posting Clerks
Skills
% | Subject | Description |
---|---|---|
65.50 | Reading Comprehension | Understanding written sentences and paragraphs in work-related documents. |
56.25 | Mathematics | Using mathematics to solve problems. |
53.00 | Active Listening | Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. |
53.00 | Speaking | Talking to others to convey information effectively. |
53.00 | Critical Thinking | Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems. |
53.00 | Monitoring | Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action. |
53.00 | Time Management | Managing one's own time and the time of others. |
50.00 | Writing | Communicating effectively in writing as appropriate for the needs of the audience. |
The data sources for the information displayed here include: O*NET™. (Using onet28)
Billing and Posting Clerks
Abilities
% | Subject | Description |
---|---|---|
65.50 | Near Vision | The ability to see details at close range (within a few feet of the observer). |
65.50 | Written Comprehension | The ability to read and understand information and ideas presented in writing. |
62.50 | Oral Expression | The ability to communicate information and ideas in speaking so others will understand. |
62.50 | Information Ordering | The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations). |
59.50 | Oral Comprehension | The ability to listen to and understand information and ideas presented through spoken words and sentences. |
59.50 | Written Expression | The ability to communicate information and ideas in writing so others will understand. |
59.50 | Speech Recognition | The ability to identify and understand the speech of another person. |
56.25 | Problem Sensitivity | The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing that there is a problem. |
56.25 | Speech Clarity | The ability to speak clearly so others can understand you. |
53.00 | Deductive Reasoning | The ability to apply general rules to specific problems to produce answers that make sense. |
53.00 | Category Flexibility | The ability to generate or use different sets of rules for combining or grouping things in different ways. |
53.00 | Number Facility | The ability to add, subtract, multiply, or divide quickly and correctly. |
50.00 | Inductive Reasoning | The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events). |
The data sources for the information displayed here include: O*NET™. (Using onet28)
Billing and Posting Clerks
Work Activities
% | Subject | Description |
---|---|---|
91.75 | Working with Computers | Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information. |
88.25 | Getting Information | Observing, receiving, and otherwise obtaining information from all relevant sources. |
82.00 | Communicating with Supervisors, Peers, or Subordinates | Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person. |
82.00 | Processing Information | Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data. |
77.25 | Updating and Using Relevant Knowledge | Keeping up-to-date technically and applying new knowledge to your job. |
72.50 | Evaluating Information to Determine Compliance with Standards | Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards. |
69.75 | Communicating with People Outside the Organization | Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail. |
68.75 | Performing Administrative Activities | Performing day-to-day administrative tasks such as maintaining information files and processing paperwork. |
68.00 | Organizing, Planning, and Prioritizing Work | Developing specific goals and plans to prioritize, organize, and accomplish your work. |
65.00 | Documenting/Recording Information | Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form. |
59.75 | Making Decisions and Solving Problems | Analyzing information and evaluating results to choose the best solution and solve problems. |
56.00 | Analyzing Data or Information | Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts. |
The data sources for the information displayed here include: O*NET™. (Using onet28)
Billing and Posting Clerks
Work Styles
% | Subject | Description |
---|---|---|
99.25 | Integrity | Job requires being honest and ethical. |
93.25 | Dependability | Job requires being reliable, responsible, and dependable, and fulfilling obligations. |
91.25 | Attention to Detail | Job requires being careful about detail and thorough in completing work tasks. |
85.50 | Independence | Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done. |
85.25 | Concern for Others | Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job. |
84.50 | Cooperation | Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude. |
81.75 | Self-Control | Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations. |
79.00 | Initiative | Job requires a willingness to take on responsibilities and challenges. |
76.00 | Stress Tolerance | Job requires accepting criticism and dealing calmly and effectively with high-stress situations. |
71.50 | Persistence | Job requires persistence in the face of obstacles. |
68.75 | Analytical Thinking | Job requires analyzing information and using logic to address work-related issues and problems. |
68.00 | Leadership | Job requires a willingness to lead, take charge, and offer opinions and direction. |
65.00 | Achievement/Effort | Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks. |
64.25 | Adaptability/Flexibility | Job requires being open to change (positive or negative) and to considerable variety in the workplace. |
64.00 | Social Orientation | Job requires preferring to work with others rather than alone, and being personally connected with others on the job. |
63.50 | Innovation | Job requires creativity and alternative thinking to develop new ideas for and answers to work-related problems. |
The data sources for the information displayed here include: O*NET™. (Using onet28)
Billing and Posting Clerks
Work Values
% | Subject | Description |
---|---|---|
58.33 | Relationships | Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment. Corresponding needs are Co-workers, Moral Values and Social Service. |
58.33 | Support | Occupations that satisfy this work value offer supportive management that stands behind employees. Corresponding needs are Company Policies, Supervision: Human Relations and Supervision: Technical. |
50.00 | Independence | Occupations that satisfy this work value allow employees to work on their own and make decisions. Corresponding needs are Creativity, Responsibility and Autonomy. |
The data sources for the information displayed here include: O*NET™. (Using onet28)
Billing and Posting Clerks
Work Context
% | Subject | Description |
---|---|---|
94.60 | Electronic Mail | How often do you use electronic mail in this job? |
94.40 | Telephone | How often do you have telephone conversations in this job? |
92.60 | Spend Time Sitting | How much does this job require sitting? |
86.80 | Importance of Repeating Same Tasks | How important is repeating the same physical activities (e.g., key entry) or mental activities (e.g., checking entries in a ledger) over and over, without stopping, to performing this job? |
86.40 | Contact With Others | How much does this job require the worker to be in contact with others (face-to-face, by telephone, or otherwise) in order to perform it? |
85.80 | Importance of Being Exact or Accurate | How important is being very exact or highly accurate in performing this job? |
83.60 | Structured versus Unstructured Work | To what extent is this job structured for the worker, rather than allowing the worker to determine tasks, priorities, and goals? |
82.00 | Indoors, Environmentally Controlled | How often does this job require working indoors in environmentally controlled conditions? |
81.80 | Freedom to Make Decisions | How much decision making freedom, without supervision, does the job offer? |
80.60 | Work With Work Group or Team | How important is it to work with others in a group or team in this job? |
80.00 | Face-to-Face Discussions | How often do you have to have face-to-face discussions with individuals or teams in this job? |
78.60 | Time Pressure | How often does this job require the worker to meet strict deadlines? |
74.20 | Letters and Memos | How often does the job require written letters and memos? |
72.20 | Frequency of Decision Making | How frequently is the worker required to make decisions that affect other people, the financial resources, and/or the image and reputation of the organization? |
69.00 | Spend Time Making Repetitive Motions | How much does this job require making repetitive motions? |
67.40 | Impact of Decisions on Co-workers or Company Results | What results do your decisions usually have on other people or the image or reputation or financial resources of your employer? |
66.60 | Deal With External Customers | How important is it to work with external customers or the public in this job? |
65.00 | Sounds, Noise Levels Are Distracting or Uncomfortable | How often does this job require working exposed to sounds and noise levels that are distracting or uncomfortable? |
61.80 | Spend Time Using Your Hands to Handle, Control, or Feel Objects, Tools, or Controls | How much does this job require using your hands to handle, control, or feel objects, tools or controls? |
59.20 | Deal With Unpleasant or Angry People | How frequently does the worker have to deal with unpleasant, angry, or discourteous individuals as part of the job requirements? |
51.80 | Physical Proximity | To what extent does this job require the worker to perform job tasks in close physical proximity to other people? |
51.60 | Coordinate or Lead Others | How important is it to coordinate or lead others in accomplishing work activities in this job? |
50.00 | Exposed to Contaminants | How often does this job require working exposed to contaminants (such as pollutants, gases, dust or odors)? |
The data sources for the information displayed here include: O*NET™. (Using onet28)
Billing and Posting Clerks
Job Zone Three: Medium Preparation Needed
- Overall Experience
- Previous work-related skill, knowledge, or experience is required for these occupations. For example, an electrician must have completed three or four years of apprenticeship or several years of vocational training, and often must have passed a licensing exam, in order to perform the job.
- Job Training
- Employees in these occupations usually need one or two years of training involving both on-the-job experience and informal training with experienced workers. A recognized apprenticeship program may be associated with these occupations.
- Examples
- These occupations usually involve using communication and organizational skills to coordinate, supervise, manage, or train others to accomplish goals. Examples include hydroelectric production managers, desktop publishers, electricians, agricultural technicians, barbers, court reporters and simultaneous captioners, and medical assistants.
- Education
- Most occupations in this zone require training in vocational schools, related on-the-job experience, or an associate's degree.
The data sources for the information displayed here include: O*NET™. (Using onet28)
Billing and Posting Clerks
Earnings Benefits*
Region | Entry Level | Median | Experienced |
---|---|---|---|
United States | $31,580.00 | $42,810.00 | $49,520.00 |
Virginia | $31,650.00 | $40,780.00 | $48,340.00 |
Region | Entry Level | Median | Experienced |
Alexandria/Arlington | $38,605.59 | $48,414.51 | $59,543.55 |
Bay Consortium | $34,828.08 | $45,841.43 | $53,627.83 |
Capital Region Workforce Partnership | $33,931.48 | $40,921.47 | $44,979.94 |
Central VA/Region2000 | $31,587.71 | $38,169.68 | $43,606.12 |
Crater Area | $32,472.95 | $38,553.94 | $45,048.12 |
Greater Peninsula | $33,312.74 | $39,260.48 | $45,519.14 |
Hampton Roads | $34,012.05 | $39,242.92 | $45,988.11 |
New River/Mt. Rogers | $30,887.36 | $38,687.19 | $44,848.76 |
Northern Virginia | $40,309.96 | $49,647.86 | $59,444.39 |
Piedmont Workforce | $35,799.06 | $43,059.68 | $49,924.69 |
Shenandoah Valley | No Data | No Data | No Data |
South Central | $30,586.77 | $37,802.98 | $44,507.88 |
Southwestern Virginia | $28,970.20 | $37,000.38 | $46,693.61 |
West Piedmont | $30,676.64 | $37,878.39 | $43,913.94 |
Western Virginia | $33,170.19 | $38,243.02 | $44,418.02 |
* Earnings Calculations:
Regional Earnings:
Entry = Annual mean of the lower 1/3 wage distribution;
Experienced = Annual mean of the upper 2/3 wage distribution.
National and State Earnings:
Entry = Annual 10th percentile wage;
Experienced = Annual 75th percentile wage.
The data sources for the information displayed here include: US Department of Labor (BLS); Virginia Workforce Connection. (Using onet28)
Billing and Posting Clerks
Employment Projections
Current | Projected | % Change | |
---|---|---|---|
United States | 445,300 | 450,000 | +1.1% |
Virginia | 10,030 | 10,635 | +6.0% |
Region | Current* | Projected | % Change |
Alexandria/Arlington | 396 | 427 | +7.8% |
Bay Consortium | 422 | 474 | +12.3% |
Capital Region Workforce Partnership | 1,605 | 1,722 | +7.3% |
Central VA/Region2000 | 227 | 243 | +7.0% |
Crater Area | No Data | No Data | No Data |
Greater Peninsula | 411 | 405 | -1.5% |
Hampton Roads | 1,431 | 1,478 | +3.3% |
New River/Mt. Rogers | 304 | 298 | -2.0% |
Northern Virginia | 3,093 | 3,372 | +9.0% |
Piedmont Workforce | 321 | 339 | +5.6% |
Shenandoah Valley | 690 | 727 | +5.4% |
South Central | 216 | 193 | -10.6% |
Southwestern Virginia | 170 | 148 | -12.9% |
West Piedmont | 138 | 136 | -1.4% |
Western Virginia | 661 | 675 | +2.1% |
The data sources for the information displayed here include: US Department of Labor (BLS); Virginia Workforce Connection. (Using onet28)
Billing and Posting Clerks
Related Occupations
Related Occupations
The related occupations here have similar general capabilities and interests; career explorers may also be interested in the related occupations:- Bookkeeping, Accounting, and Auditing Clerks
- Insurance Claims and Policy Processing Clerks
- Customer Service Representatives
- Payroll and Timekeeping Clerks
- Brokerage Clerks
- Office Clerks, General
- Credit Authorizers, Checkers, and Clerks
- Bill and Account Collectors
- File Clerks
- Order Clerks
- Accountants and Auditors
- Medical Records Specialists
- Tellers
- Tax Examiners and Collectors, and Revenue Agents
- Receptionists and Information Clerks
- Statistical Assistants
- Credit Analysts
- Loan Interviewers and Clerks
- Correspondence Clerks
- Financial Managers
Careers in Sales and Service Pathway:
The data sources for the information displayed here include: O*NET™. (Using onet28)
Billing and Posting Clerks
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CareerOneStop Transportation, Distribution, & Logistics Videos
Overview
Occupations
The data sources for the information displayed here include: New York State Department of Labor; New Jersey Department of Labor; California Occupational Information Coordinating Committee; CareerOneStop. (Using onet28)
Billing and Posting Clerks
Proficiency Ratings
These proficiencies are scored on a scale from 1 to 5 with 1 being not
important to the job and 5 being extremely important to the job.
The data sources for the information displayed here include: O*NET™. (Using onet28)
Billing and Posting Clerks
Titles
- Accounting Machine Operator
- Accounts Adjustable Clerk
- Accounts Payable Associate
- Accounts Payable Clerk
- Accounts Payable Coordinator
- Accounts Receivable Coordinater
- Adding Machine Operator
- Administrative Assistant
- Audit Machine Operator
- Billing Clerk
- Bookkeeper
- Bookkeeping and Billing Machine Operator
- Bookkeeping Clerk
- Bookkeeping Machine Operator
- Calculator Operator
- Check Writer
- Comptometer Operator
- Comptometrist
- Cost Accounting Clerk
- Credit Analyst
- Electric Accounting Machine Operator (EAM Operator)
- Invoice Clerk
- Invoice Control Clerk
- Invoice Machine Operator
- Invoicing Specialist
- Machine Accountant
- Machine Biller
- Machine Bookkeeper
- NCR Operator (National Cash Register Operator)
- Patient Account Representative
- Payroll Machine Operator
- Post Tronic Machine Operator
- Posting Machine Operator
- Proof Machine Operator
- Receivables Specialist
- Reconciliation Clerk
- Reconciliation Machine Operator
- Statement Clerk
- Statement Distribution Clerk
- Statement Processor
- Tray Checker
The data sources for the information displayed here include: O*NET™. (Using onet28)
Billing and Posting Clerks
Related Schools
There are no Related Schools at this time.The data sources for the information displayed here include: O*NET™. (Using onet28)