Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Perform routine administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.
Tasks Include:
- Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
- Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
- Locate and attach appropriate files to incoming correspondence requiring replies.
- Open, read, route, and distribute incoming mail or other materials and answer routine letters.
- Complete forms in accordance with company procedures.
- Make copies of correspondence or other printed material.
- Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
- Learn to operate new office technologies as they are developed and implemented.
- Maintain scheduling and event calendars.
- Schedule and confirm appointments for clients, customers, or supervisors.
- Order and dispense supplies.
- Conduct searches to find needed information, using such sources as the Internet.
more »
The data sources for the information displayed here include: O*NET™; US Department of Labor (BLS); Virginia Workforce Connection. (Using onet291)
Projections Quick View:
Virginia: -10.9%
National: -0.3%
Education
High School Diploma
Job Zone:
Two: Some Preparation Needed
Income Range:
Moderately High ($36,000 - $49,999)
Median Earnings:
National
$44,280.00
State
$43,640.00
Regional
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Description
| Career Cluster: | Business, Management & Administration
|
Perform routine administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.
The data sources for the information displayed here include: O*NET™. (Using onet291)
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Education
Required Level of Education
- High School Diploma - or the equivalent (for example, GED) = 49.90%
- Associate's Degree (or other 2-year degree) = 22.37%
- Bachelor's Degree = 10.98%
- Some College Courses = 10.23%
- Post-Secondary Certificate - awarded for training completed after high school (for example, in agriculture or natural resources, computer services, personal or culinary services, engineering technologies, healthcare, construction trades, mechanic and repair technologies, or precision production) = 6.51%
Related Work Experience
- Over 1 year, up to and including 2 years = 44.16%
- Over 6 months, up to and including 1 year = 24.46%
- None = 13.59%
- Over 2 years, up to and including 4 years = 10.10%
- Over 3 months, up to and including 6 months = 5.80%
- Over 4 years, up to and including 6 years = 1.89%
On-Site or In-Plant Training
- Up to and including 1 month = 30.62%
- None = 18.18%
- Over 1 year, up to and including 2 years = 14.54%
- Over 3 months, up to and including 6 months = 13.10%
- Over 1 month, up to and including 3 months = 12.84%
- Over 6 months, up to and including 1 year = 6.64%
- Over 2 years, up to and including 4 years = 4.08%
On-the-Job Training
- Anything beyond short demonstration, up to and including 1 month = 46.29%
- Over 1 month, up to and including 3 months = 20.90%
- Over 1 year, up to and including 2 years = 13.97%
- Over 3 months, up to and including 6 months = 9.50%
- Over 6 months, up to and including 1 year = 7.83%
- None or short demonstration = 1.51%
The data sources for the information displayed here include: O*NET™. (Using onet291)
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Tasks
Core Tasks Include:
- Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
- Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
- Locate and attach appropriate files to incoming correspondence requiring replies.
- Open, read, route, and distribute incoming mail or other materials and answer routine letters.
- Complete forms in accordance with company procedures.
- Make copies of correspondence or other printed material.
- Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
- Learn to operate new office technologies as they are developed and implemented.
- Maintain scheduling and event calendars.
- Schedule and confirm appointments for clients, customers, or supervisors.
- Order and dispense supplies.
- Conduct searches to find needed information, using such sources as the Internet.
- Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
- Use computers for various applications, such as database management or word processing.
- Create, maintain, and enter information into databases.
- Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
- Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
- Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
- Train and assist staff with computer usage.
- Prepare conference or event materials, such as flyers or invitations.
Supplemental Tasks Include:
- Manage projects or contribute to committee or team work.
- Mail newsletters, promotional material, or other information.
- Provide services to customers, such as order placement or account information.
- Prepare and mail checks.
- Establish work procedures or schedules and keep track of the daily work of clerical staff.
- Arrange conference, meeting, or travel reservations for office personnel.
- Supervise other clerical staff and provide training and orientation to new staff.
- Perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll.
- Collect and deposit money into accounts, disburse funds from cash accounts to pay bills or invoices, keep records of collections and disbursements, and ensure accounts are balanced.
- Coordinate conferences, meetings, or special events, such as luncheons or graduation ceremonies.
- Develop or maintain internal or external company Web sites.
The data sources for the information displayed here include: O*NET™. (Using onet291)
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Tools and Technology
Tools Include:
- Calculators or accessories (Calculators)
- Scanners (Data input scanners)
- Desktop computers
- Dictation machines (Dictation equipment)
- Digital cameras
- Facsimile machines (Fax machines)
- Personal digital assistant PDAs or organizers (Handheld computers)
- Notebook computers (Laptop computers)
- Mobile phones
- Special purpose telephones (Multi-line telephone systems)
- Pagers
- Personal computers
- Personal digital assistant PDAs or organizers (Personal digital assistants PDA)
- Photocopiers
- Photocopiers (Photocopying equipment)
- Scanners
Technologies Include:
- Accounting software
- IBM Maximo Asset Management
- Calendar and scheduling software
- Appointment scheduling software
- Data base user interface and query software
- Database software
- FileMaker Pro software
- Microsoft Access
- Data mining software
- Data warehouse software
- Desktop publishing software
- Adobe Systems Adobe InDesign
- Desktop publishing software
- Document management software
- Filing system software
- Electronic mail software
- Email software
- Microsoft Outlook
- Graphics or photo imaging software
- Graphics software
- Internet browser software
- Web browser software
- Presentation software
- Microsoft PowerPoint
- Presentation software
- Spreadsheet software
- Microsoft Excel
- Spreadsheet software
- Time accounting software
- Timekeeping software
- Video conferencing software
- Web conferencing software
- Voice recognition software
- Dictation software
- Word processing software
- Microsoft Word
- Word processing software
The data sources for the information displayed here include: O*NET™. (Using onet291)
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Special Requirements
Word processing, writing, and communication skills are essential for all secretaries and administrative assistants. However, employers increasingly require extensive knowledge of software applications, such as desktop publishing, project management, spreadsheets, and database management.
Education and training:
High school graduates who have basic office skills may qualify for entry-level secretarial positions. They can acquire these skills in various ways. Training ranges from high school vocational education programs that teach office skills and typing to 1- and 2-year programs in office administration offered by business and vocational-technical schools, and community colleges. Many temporary placement agencies also provide formal training in computer and office skills. Most medical and legal secretaries must go through specialized training programs that teach them the language of the industry.
Employers of executive secretaries increasingly are seeking candidates with a college degree, as these secretaries work closely with top executives. A degree related to the business or industry in which a person is seeking employment may provide the job seeker with an advantage in the application process.
Most secretaries and administrative assistants, once hired, tend to acquire more advanced skills through on-the-job instruction by other employees or by equipment and software vendors. Others may attend classes or participate in online education to learn how to operate new office technologies, such as information storage systems, scanners, or new updated software packages. As office automation continues to evolve, retraining and continuing education will remain integral parts of secretarial jobs.
Other qualifications:
Secretaries and administrative assistants should be proficient in typing and good at spelling, punctuation, grammar, and oral communication. Employers also look for good customer service and interpersonal skills because secretaries and administrative assistants must be tactful in their dealings with people. Discretion, good judgment, organizational or management ability, initiative, and the ability to work independently are especially important for higher-level administrative positions. Changes in the office environment have increased the demand for secretaries and administrative assistants who are adaptable and versatile.
Certification and advancement:
Testing and certification for proficiency in office skills are available through organizations such as the International Association of Administrative Professionals; National Association of Legal Secretaries (NALS), Inc.; and Legal Secretaries International, Inc. As secretaries and administrative assistants gain experience, they can earn several different designations. Prominent designations include the Certified Professional Secretary (CPS) and the Certified Administrative Professional (CAP), which can be earned by meeting certain experience or educational requirements and passing an examination. Similarly, those with 1 year of experience in the legal field, or who have concluded an approved training course and who want to be certified as a legal support professional, can acquire the Accredited Legal Secretary (ALS) designation through a testing process administered by NALS.
NALS offers two additional designations: Professional Legal Secretary (PLS), considered an advanced certification for legal support professionals, and a designation for proficiency as a paralegal. Legal Secretaries International confers the Certified Legal Secretary Specialist (CLSS) designation in areas such as intellectual property, criminal law, civil litigation, probate, and business law to those who have 5 years of legal experience and pass an examination. In some instances, certain requirements may be waived.
The data sources for the information displayed here include: Virginia Career VIEW Research. (Using onet291)
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Additional Resources
State employment offices provide information about job openings for secretaries. For information on the Certified Professional Secretary designation or the Certified Administrative Professional designation, contact:
International Association of Administrative Professionals
10502 NW Ambassador Dr.
P.O. Box 20404
Kansas City, MO 64195-0404
http://www.iaap-hq.org
Information on the Certified Legal Secretary Specialist designation can be obtained from:
Legal Secretaries International Inc.
8902 Sunnywood Dr.
Houston, TX 77088-3729
http://www.legalsecretaries.org
Information on the Accredited Legal Secretary (ALS) and the Professional Legal Secretary (PLS) certifications is available from:
NALS, Inc.
314 East 3rd St.
Suite 210
Tulsa, OK 74120
http://www.nals.org
The Association of Executive and Administrative Professionals
900 South Washington St.
Suite G-13
Falls Church, VA 22046
Phone: 703-237-8616
Fax: 703-553-1153
http://theaeap.com/
The National Association of Executive Secretaries and Administrative Assistants (NAESAA) has been one of America's leading associations, providing resources and services through education, networking and special member only benefits.
The data sources for the information displayed here include: Virginia Career VIEW Research. (Using onet291)
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Knowledge
| % | Subject | Description |
|---|---|---|
| 88.00 | Administrative | Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology. |
| 82.25 | English Language | Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. |
| 71.00 | Computers and Electronics | Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming. |
| 69.00 | Customer and Personal Service | Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. |
| 60.75 | Administration and Management | Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources. |
The data sources for the information displayed here include: O*NET™. (Using onet291)
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Skills
| % | Subject | Description |
|---|---|---|
| 75.00 | Active Listening | Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. |
| 75.00 | Speaking | Talking to others to convey information effectively. |
| 72.00 | Reading Comprehension | Understanding written sentences and paragraphs in work-related documents. |
| 68.75 | Writing | Communicating effectively in writing as appropriate for the needs of the audience. |
| 62.50 | Time Management | Managing one's own time and the time of others. |
| 62.50 | Service Orientation | Actively looking for ways to help people. |
| 53.00 | Monitoring | Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action. |
| 53.00 | Coordination | Adjusting actions in relation to others' actions. |
| 50.00 | Judgment and Decision Making | Considering the relative costs and benefits of potential actions to choose the most appropriate one. |
| 50.00 | Critical Thinking | Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems. |
| 50.00 | Social Perceptiveness | Being aware of others' reactions and understanding why they react as they do. |
The data sources for the information displayed here include: O*NET™. (Using onet291)
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Abilities
| % | Subject | Description |
|---|---|---|
| 75.00 | Oral Comprehension | The ability to listen to and understand information and ideas presented through spoken words and sentences. |
| 75.00 | Written Comprehension | The ability to read and understand information and ideas presented in writing. |
| 75.00 | Oral Expression | The ability to communicate information and ideas in speaking so others will understand. |
| 75.00 | Written Expression | The ability to communicate information and ideas in writing so others will understand. |
| 72.00 | Near Vision | The ability to see details at close range (within a few feet of the observer). |
| 68.75 | Speech Recognition | The ability to identify and understand the speech of another person. |
| 68.75 | Speech Clarity | The ability to speak clearly so others can understand you. |
| 65.50 | Information Ordering | The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations). |
| 53.00 | Problem Sensitivity | The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing that there is a problem. |
| 50.00 | Deductive Reasoning | The ability to apply general rules to specific problems to produce answers that make sense. |
| 50.00 | Inductive Reasoning | The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events). |
| 50.00 | Category Flexibility | The ability to generate or use different sets of rules for combining or grouping things in different ways. |
| 50.00 | Selective Attention | The ability to concentrate on a task over a period of time without being distracted. |
The data sources for the information displayed here include: O*NET™. (Using onet291)
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Work Activities
| % | Subject | Description |
|---|---|---|
| 84.50 | Working with Computers | Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information. |
| 79.25 | Communicating with Supervisors, Peers, or Subordinates | Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person. |
| 79.00 | Getting Information | Observing, receiving, and otherwise obtaining information from all relevant sources. |
| 76.50 | Performing Administrative Activities | Performing day-to-day administrative tasks such as maintaining information files and processing paperwork. |
| 69.25 | Organizing, Planning, and Prioritizing Work | Developing specific goals and plans to prioritize, organize, and accomplish your work. |
| 69.00 | Establishing and Maintaining Interpersonal Relationships | Developing constructive and cooperative working relationships with others, and maintaining them over time. |
| 64.75 | Documenting/Recording Information | Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form. |
| 62.25 | Evaluating Information to Determine Compliance with Standards | Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards. |
| 61.75 | Communicating with People Outside the Organization | Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail. |
| 61.25 | Processing Information | Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data. |
| 60.75 | Identifying Objects, Actions, and Events | Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events. |
| 56.50 | Making Decisions and Solving Problems | Analyzing information and evaluating results to choose the best solution and solve problems. |
| 54.75 | Monitoring Processes, Materials, or Surroundings | Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems. |
| 54.25 | Assisting and Caring for Others | Providing personal assistance, medical attention, emotional support, or other personal care to others such as coworkers, customers, or patients. |
| 52.50 | Updating and Using Relevant Knowledge | Keeping up-to-date technically and applying new knowledge to your job. |
| 52.50 | Scheduling Work and Activities | Scheduling events, programs, and activities, as well as the work of others. |
| 50.00 | Thinking Creatively | Developing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions. |
The data sources for the information displayed here include: O*NET™. (Using onet291)
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Work Styles
| % | Subject | Description |
|---|---|---|
| 89.50 | Attention to Detail | Job requires being careful about detail and thorough in completing work tasks. |
| 87.50 | Integrity | Job requires being honest and ethical. |
| 85.75 | Cooperation | Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude. |
| 84.00 | Dependability | Job requires being reliable, responsible, and dependable, and fulfilling obligations. |
| 81.25 | Concern for Others | Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job. |
| 78.25 | Self-Control | Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations. |
| 75.75 | Adaptability/Flexibility | Job requires being open to change (positive or negative) and to considerable variety in the workplace. |
| 74.50 | Stress Tolerance | Job requires accepting criticism and dealing calmly and effectively with high-stress situations. |
| 73.50 | Independence | Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done. |
| 72.75 | Achievement/Effort | Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks. |
| 72.25 | Initiative | Job requires a willingness to take on responsibilities and challenges. |
| 68.25 | Social Orientation | Job requires preferring to work with others rather than alone, and being personally connected with others on the job. |
| 67.75 | Persistence | Job requires persistence in the face of obstacles. |
| 60.50 | Analytical Thinking | Job requires analyzing information and using logic to address work-related issues and problems. |
| 58.75 | Innovation | Job requires creativity and alternative thinking to develop new ideas for and answers to work-related problems. |
| 58.50 | Leadership | Job requires a willingness to lead, take charge, and offer opinions and direction. |
The data sources for the information displayed here include: O*NET™. (Using onet291)
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Work Values
| % | Subject | Description |
|---|---|---|
| 66.67 | Support | Occupations that satisfy this work value offer supportive management that stands behind employees. Corresponding needs are Company Policies, Supervision: Human Relations and Supervision: Technical. |
| 61.17 | Relationships | Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment. Corresponding needs are Co-workers, Moral Values and Social Service. |
The data sources for the information displayed here include: O*NET™. (Using onet291)
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Work Context
| % | Subject | Description |
|---|---|---|
| 98.60 | Telephone | How often do you have telephone conversations in this job? |
| 97.40 | Contact With Others | How much does this job require the worker to be in contact with others (face-to-face, by telephone, or otherwise) in order to perform it? |
| 95.20 | Electronic Mail | How often do you use electronic mail in this job? |
| 93.00 | Face-to-Face Discussions | How often do you have to have face-to-face discussions with individuals or teams in this job? |
| 91.80 | Work With Work Group or Team | How important is it to work with others in a group or team in this job? |
| 91.40 | Spend Time Sitting | How much does this job require sitting? |
| 86.00 | Importance of Repeating Same Tasks | How important is repeating the same physical activities (e.g., key entry) or mental activities (e.g., checking entries in a ledger) over and over, without stopping, to performing this job? |
| 85.60 | Structured versus Unstructured Work | To what extent is this job structured for the worker, rather than allowing the worker to determine tasks, priorities, and goals? |
| 84.60 | Letters and Memos | How often does the job require written letters and memos? |
| 84.40 | Importance of Being Exact or Accurate | How important is being very exact or highly accurate in performing this job? |
| 81.80 | Time Pressure | How often does this job require the worker to meet strict deadlines? |
| 80.20 | Indoors, Environmentally Controlled | How often does this job require working indoors in environmentally controlled conditions? |
| 79.60 | Deal With External Customers | How important is it to work with external customers or the public in this job? |
| 75.60 | Freedom to Make Decisions | How much decision making freedom, without supervision, does the job offer? |
| 73.40 | Coordinate or Lead Others | How important is it to coordinate or lead others in accomplishing work activities in this job? |
| 72.00 | Impact of Decisions on Co-workers or Company Results | What results do your decisions usually have on other people or the image or reputation or financial resources of your employer? |
| 69.40 | Frequency of Decision Making | How frequently is the worker required to make decisions that affect other people, the financial resources, and/or the image and reputation of the organization? |
| 67.00 | Deal With Unpleasant or Angry People | How frequently does the worker have to deal with unpleasant, angry, or discourteous individuals as part of the job requirements? |
| 60.60 | Spend Time Making Repetitive Motions | How much does this job require making repetitive motions? |
| 60.40 | Frequency of Conflict Situations | How often are there conflict situations the employee has to face in this job? |
| 59.40 | Responsibility for Outcomes and Results | How responsible is the worker for work outcomes and results of other workers? |
| 58.20 | Spend Time Using Your Hands to Handle, Control, or Feel Objects, Tools, or Controls | How much does this job require using your hands to handle, control, or feel objects, tools or controls? |
| 54.00 | Physical Proximity | To what extent does this job require the worker to perform job tasks in close physical proximity to other people? |
| 53.80 | Sounds, Noise Levels Are Distracting or Uncomfortable | How often does this job require working exposed to sounds and noise levels that are distracting or uncomfortable? |
The data sources for the information displayed here include: O*NET™. (Using onet291)
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Job Zone Two: Some Preparation Needed
- Overall Experience
- Some previous work-related skill, knowledge, or experience is usually needed. For example, a teller would benefit from experience working directly with the public.
- Job Training
- Employees in these occupations need anywhere from a few months to one year of working with experienced employees. A recognized apprenticeship program may be associated with these occupations.
- Examples
- These occupations often involve using your knowledge and skills to help others. Examples include orderlies, counter and rental clerks, customer service representatives, security guards, upholsterers, tellers, and dental laboratory technicians.
- Education
- These occupations usually require a high school diploma.
The data sources for the information displayed here include: O*NET™. (Using onet291)
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Earnings Benefits*
| Region | Entry Level | Median | Experienced |
|---|---|---|---|
| United States | $30,280.00 | $44,280.00 | $52,200.00 |
| Virginia | $30,250.00 | $43,640.00 | $52,000.00 |
| Region | Entry Level | Median | Experienced |
| Alexandria/Arlington | $39,400.00 | $53,000.00 | $64,080.00 |
| Bay Consortium | $32,920.00 | $45,490.00 | $54,360.00 |
| Capital Region Workforce Partnership | $33,590.00 | $43,900.00 | $51,570.00 |
| Central VA/Region2000 | $29,380.00 | $37,140.00 | $43,380.00 |
| Crater Area | $32,490.00 | $43,050.00 | $50,180.00 |
| Greater Peninsula | No Data | No Data | No Data |
| Hampton Roads | $32,860.00 | $42,300.00 | $48,830.00 |
| New River/Mt. Rogers | $29,820.00 | $37,610.00 | $44,010.00 |
| Northern Virginia | $38,030.00 | $50,810.00 | $61,580.00 |
| Piedmont Workforce | $33,840.00 | $46,330.00 | $51,350.00 |
| Shenandoah Valley | $31,850.00 | $40,760.00 | $47,430.00 |
| South Central | $29,080.00 | $36,840.00 | $43,280.00 |
| Southwestern Virginia | $29,920.00 | $36,990.00 | $44,180.00 |
| West Piedmont | $30,210.00 | $39,230.00 | $44,910.00 |
| Western Virginia | $30,100.00 | $39,360.00 | $46,140.00 |
* Earnings Calculations:
Regional Earnings:
Entry = Annual mean of the lower 1/3 wage distribution;
Experienced = Annual mean of the upper 2/3 wage distribution.
National and State Earnings:
Entry = Annual 10th percentile wage;
Experienced = Annual 75th percentile wage.
The data sources for the information displayed here include: US Department of Labor (BLS); Virginia Workforce Connection. (Using onet291)
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Employment Projections
USA: 2023-2033
Virginia: 2022-2032
Regions: 2020-2030
| Current | Projected | % Change | |
|---|---|---|---|
| United States | 1,982,300 | 1,976,200 | -0.3% |
| Virginia | 35,421 | 31,552 | -10.9% |
| Region | Current* | Projected | % Change |
| Alexandria/Arlington | 2,191 | 2,138 | -2.4% |
| Bay Consortium | 1,411 | 1,384 | -1.9% |
| Capital Region Workforce Partnership | 5,136 | 4,888 | -4.8% |
| Central VA/Region2000 | 1,175 | 1,047 | -10.9% |
| Crater Area | 640 | 602 | -5.9% |
| Greater Peninsula | 2,046 | 1,901 | -7.1% |
| Hampton Roads | 4,826 | 4,464 | -7.5% |
| New River/Mt. Rogers | 1,260 | 1,149 | -8.8% |
| Northern Virginia | 7,536 | 7,435 | -1.3% |
| Piedmont Workforce | 2,249 | 2,098 | -6.7% |
| Shenandoah Valley | 2,093 | 2,013 | -3.8% |
| South Central | 829 | 699 | -15.7% |
| Southwestern Virginia | 753 | 609 | -19.1% |
| West Piedmont | 854 | 747 | -12.5% |
| Western Virginia | 1,674 | 1,500 | -10.4% |
The data sources for the information displayed here include: US Department of Labor (BLS); Virginia Workforce Connection. (Using onet291)
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Related Occupations
Related Occupations
The related occupations here have similar general capabilities and interests; career explorers may also be interested in the related occupations:- Executive Secretaries and Executive Administrative Assistants
- Administrative Services Managers
- Office Clerks, General
- Legal Secretaries and Administrative Assistants
- Medical Secretaries and Administrative Assistants
- Receptionists and Information Clerks
- First-Line Supervisors of Office and Administrative Support Workers
- Human Resources Assistants, Except Payroll and Timekeeping
- Correspondence Clerks
- Eligibility Interviewers, Government Programs
- Management Analysts
- Social Science Research Assistants
- Chief Executives
- Customer Service Representatives
- Human Resources Specialists
- File Clerks
- Court, Municipal, and License Clerks
- Switchboard Operators, Including Answering Service
- Interviewers, Except Eligibility and Loan
- First-Line Supervisors of Security Workers
Careers in Administrative Support Pathway:
- Bookkeeping, Accounting, and Auditing Clerks
- Communications Equipment Operators, All Other
- Computer Occupations, All Other
- Correspondence Clerks
- Customer Service Representatives
- Data Entry Keyers
- Executive Secretaries and Executive Administrative Assistants
- File Clerks
- First-Line Supervisors of Office and Administrative Support Workers
- Human Resources Assistants, Except Payroll and Timekeeping
- Information and Record Clerks, All Other
- Interviewers, Except Eligibility and Loan
- Library Assistants, Clerical
- Mail Clerks and Mail Machine Operators, Except Postal Service
- Meter Readers, Utilities
- New Accounts Clerks
- Office and Administrative Support Workers, All Other
- Office Clerks, General
- Office Machine Operators, Except Computer
- Order Clerks
- Patient Representatives
- Payroll and Timekeeping Clerks
- Postal Service Clerks
- Postal Service Mail Carriers
- Postal Service Mail Sorters, Processors, and Processing Machine Operators
- Procurement Clerks
- Receptionists and Information Clerks
- Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
- Shipping, Receiving, and Inventory Clerks
- Stockers and Order Fillers
- Switchboard Operators, Including Answering Service
- Telephone Operators
- Word Processors and Typists
The data sources for the information displayed here include: O*NET™. (Using onet291)
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
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Overview
Occupations
The data sources for the information displayed here include: New York State Department of Labor; New Jersey Department of Labor; California Occupational Information Coordinating Committee; CareerOneStop. (Using onet291)
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Military Training
The following military job classifications are available for this occupation:
- Administration, General
- Combined Personnel and Administration, General
- Not Occupationally Qualified, General
- Stewards and Enlisted Aides
- Knowledge Operations Management
- Administrative Specialist
- Yeoman
The data sources for the information displayed here include: Defense Manpower Data Center. (Using onet291)
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Proficiency Ratings
These proficiencies are scored on a scale from 1 to 5 with 1 being not
important to the job and 5 being extremely important to the job.
The data sources for the information displayed here include: O*NET™. (Using onet291)
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Titles
- Administrative Aide
- Administrative and Program Specialist
- Administrative Assistant
- Administrative Associate
- Administrative Clerk
- Administrative Coordinator
- Administrative Liaison
- Administrative Resources Associate
- Administrative Secretary
- Administrative Specialist
- Administrative Support Assistant (ASA)
- Administrative Support Specialist
- Administrative Technician
- Alumnae Secretary
- Alumni Secretary
- Appointment Scheduler
- Area Secretary
- Clerical Secretary
- Clerk Secretary
- Clerk Typist
- Community Youth Secretary
- Confidential Secretary
- Department Secretary
- Escrow Assistant
- Escrow Secretary
- Executive Assistant
- Front Office Coordinator
- Membership Secretary
- Office Administrator
- Office Assistant
- Office Manager
- Office Secretary
- Personal Secretary
- Principal Administrative Clerk
- Principal Secretary
- Private Secretary
- Program Assistant
- Real Estate Administrative Assistant
- Receptionist
- Receptionist Secretary
- School Attendance Secretary
- School Secretary
- Script Supervisor
- Secretary
- Secretary Office Clerk
- Secretary Specialist
- Secretary-Bookkeeper
- Social Secretary
- Staff Assistant
- Statistical Secretary
- Stenographer Secretary
- Trust Operations Assistant
- Typing Secretary
- Virtual Office Assistant
The data sources for the information displayed here include: O*NET™. (Using onet291)
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Related Schools
- Bryant & Stratton College-Virginia Beach
The data sources for the information displayed here include: O*NET™. (Using onet291)